Key Responsibilities

• Coordinate the day-to-day administration of the office operations and procedures in Nairobi ASU offices for the YALI LL program for efficient implementation of all activities undertaken ensuring validity of all office expenses and availability of all the necessary basic documents.
• Assist in the development and implementation of office policies and procedures and ensure efficient working environment and layout of office systems.
• In co-ordination with the operations team maintain office cleanliness and safety ensure all assets are in good working condition and oversee asset tracking process.
• Assist HR Perform personnel administrative tasks including coordinating and participating in the hiring process of short- and long-term staff, coordinating training of new employees and supervising employee time and attendance records.
• Coordinate and track travel logistics for staff and consultants including visas and other supporting travel documents required.
• General office management to include making of timely requisitions, office repairs, supervising office cleaning, sitting arrangement and management of office supplies and utility bills
• Oversee all operations and administrative logistics related to YALI LL meetings, training events, workshops,venues and other activities including, coordinating schedules and meeting invites, preparing agendas, arranging for travel and hotel bookings to training sites as appropriate and taking meeting minutes as necessary.
• Staff supervision for project drivers.
• Other duties as needed.